![]() ![]() Under your primary mailbox, there is a folder called ‘Archive’ – it is important that users do not use this when attempting to move content into the Online Archive. To search archived emails in OWA, you must select the appropriate mailbox and re-attempt your search. ![]() In order to search for emails in both your primary and Online Archive mailboxes in the Outlook Desktop client you will need to change the scope of your mailbox search using the dropdown to the right of the search box.It is advised that emails or folders that are regularly accessed are not moved into the Online Archive Users should consider this when deciding what content to archive. Archived emails are stored online and therefore will only be accessible when connected to the internet.It is recommended that users only manually move content or setup archive policies at appropriate quiet times when they will not need to use Outlook intensively Archiving content takes time and may temporarily impact Outlook performance.It will take a number of hours for all the content to be moved into the Online Archive. The selected time period refers to the age of the mailbox items before they are automatically moved to the Online Archive without intervention. Selecting ‘Apply’ will implement the policy update. Inbox), select mailbox properties, click the policy tab and choose from the following options in the Online Archive section:Ģ. Right click the selected folder in your primary mailbox (i.e.There is an option to configure a policy that will automatically move emails of a certain age into the Online Archive mailbox: Detailed guidance on how to do so can be found here (Outlook desktop only) pst files to your mailbox and migrate the items to the Online Archive mailbox. Note that OWA does not support folder moves. With the desktop client you can also move folders to or from the Online Archive mailbox. The simplest way to archive is to drag and drop the selected email from your primary nhs.net mailbox into the Online Archive mailbox within your Outlook client (desktop or OWA).There are two ways in which you can manually archive emails and email folders: User may now view the online archive folder Select the Site URL that you want to delete storage (, 8. Click on vertical ellipsis (⋮) icon and select Settingsħ. Request the Desktop site from the drop-down menuĤ. Click on vertical ellipsis (⋮) icon on the top right cornerģ. Open the Chrome browser and navigate to OWAĢ. Steps to enable Desktop site in Google Chrome:ġ. Supported Browsers: Google Chrome, Microsoft Edge, Opera, Firefox Click the “aA” icon on the left of the address bar to view the website view menu. Open the Safari browser and navigate to OWAĢ. Steps to enable ‘Desktop site’ in Safari browser:ġ. Supported Browsers: Safari, Google Chrome, Microsoft Edge, Operaīrowsers on smartphones such as Safari, by default uses the mobile web version content of sites which only shows the primary mailbox of the user.įor the end-users to view the Online Archive folder on iOS device, they must enable the desktop site settings while accessing emails via OWA. If you do not use a version of Outlook that supports this functionality, you can access Online Archiving through Outlook Web App (OWA) Accessing Online Archive via mobile device iPad/iPhone Further guidance from Microsoft can be found here, outlining in what versions of Outlook you can expect to see the Online Archive folder. Not all versions of Outlook support Exchange Online Archiving functionality. This mailbox will hold all of your archived content. This will follow a similar naming convention to your primary account with the prefix ‘Online Archive’ used in the Outlook desktop client and ‘In-Place Archive’ used in Outlook on the Web, followed by your nhs.net account email address. Once upgraded, you will see an additional mailbox in the left-hand side panel of Outlook (Outlook desktop application or Outlook on the Web). Initially 100GB online archiving storage space will be provided, alongside your standard 4GB mailbox. As explained later in the article, users will be able to manage their own individual archiving setup to best suit their needs. Online Archiving is a solution that enables you to store and manage older or legacy emails outside of your primary mailbox – freeing up quota space and improving Outlook performance. This article sets out all the information you will need to make the most of this feature including links to additional Microsoft guidance. Following the NHSmail Refresh you will experience the benefits of Online Archiving.
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